|ABOUT THE LIBRARY
Article I: Name
This organization shall be called “The Board Of Trustees of the
Richmond Heights Memorial Library: existing by virtue of the provisions
of Chapter 182 of the Laws of the State of Missouri, and exercising the
powers and authority and assuming the responsibilities delegated to it
under the said statute.
Article II: Officers
Section 1. The officers shall be a
president, a vice president, a secretary, and a treasurer, elected from
among the appointed trustees at the June meeting of the Board.
Section 2. A nominating committee shall be appointed by the
president who will present a slate of officers at the annual meeting.
Additional nominations may be made from the floor.
Section 3. Officers shall serve a term of one year from the annual
meeting at which they are elected and until their successor are duly
Section 4. The president shall preside at all meetings of the Board,
authorize calls for any special meetings, appoint all committees,
execute all documents authorized by the board, serve as an ex-officio
voting member of all committees, and generally perform all duties
associated with that office.
Section 5. The vice president, in the event of the absence or
disability of the president, or of a vacancy in that office, shall
assume and perform the duties and functions of the president.
Section 6. The secretary shall keep at the Library a true and accurate
record of all meetings of the Board, shall issue notice of all regular
and special meetings, and shall perform such other duties as are
generally associated with that office.
Section 7. The treasurer shall perform such duties as generally devolve
upon the office. The treasurer shall be bonded in an amount as may be
required by a resolution of the Board. In the absence or inability of
the treasurer, the Board shall designate another of its members to
perform the duties of the treasurer.
Article III: Meetings
Section 1. The regular meetings shall be held in the months of January,
February, March, April, May, June, August, September, October and
November, the date and hour to be set by the Board at its June meeting.
(This section amended and approved March 20, 2000)
Section 2. The annual meeting, which shall be for the purpose of the
election of officers shall be held at the time of the regular meeting
in June of each year.
Section 3. The order of business for regular meeting shall include, but
not be limited to, the following items, which shall be covered in the
sequence shown so far as circumstances will permit:
a) Roll call of members
b) Public presentation to, or discussion with, the board
c) Disposition of minutes of previous regular meeting and any intervening special meeting
d) Director’s financial report of the Library
e) Action on bills
f) Progress and service report of Library Director
g) Committee reports
i) Unfinished business
j) New business
Section 4. Special meetings may be called by the secretary at the
direction of the president, or at the request of at least 5 members,
for the transaction of business as stated in the call for the meeting.
Section 5. A quorum for the transaction of business at any meeting shall consist of 5 members of the Board present in person.
Section 6. Conduct of meetings: Robert’s Rules of Order shall govern proceedings of all meetings.
Article IV : Library Director and Staff
The Board shall
appoint a qualified Library Director who shall be the executive and
administrative officer of the Library on behalf of the Board and under
its review and direction. The Director shall recommend to the Board the
appointment and specify the duties of other employees and shall be held
responsible for the proper direction and supervision of the staff, for
the care and maintenance of Library property, for an adequate and
proper selection of Library materials in keeping with the stated policy
of the Board, for the efficiency of library service to the public, and
for its financial operation within the limitations of the budget
appropriation. In the case of part-time or temporary employees the
Director shall have interim authority to appoint without prior approval
of the Board provided that any such appointment shall be reported to
the board at its next regular meeting.
Article V: Committees
Section 1. The president shall
appoint committees of one or more members each for such specific
purposes as the business of the Board may require from time to time.
The committee shall be considered to be discharged upon the completion
of the purpose for which it was appointed and after the final report is
made to the Board.
Section 2. All committees shall make a progress report to the Library
Board as appropriate in order to keep the full Board apprised of all
Section 3. No committee will have other than advisory powers unless, by
suitable action of the Board, it is granted specific power to act.
Article VI: General
Section 1. An affirmative vote of
the majority of all members of the Board present at the time shall be
necessary to approve any action before the Board. The president may
vote upon and may move or second a proposal before the Board.
Section 2. The Bylaws may be amended by the majority vote of all
members of the Board provided written notice of the proposed amendment
shall have been communicated to all members prior to the meeting at
which such action is proposed to be taken.
Section 3. Any rule or resolution of the Board, whether contained in
these Bylaws or otherwise may be suspended temporarily in connection
with business at hand, but such suspension, to be valid, may be taken
only at a meeting at which at least 6 of the members of the Board shall
be present and two-thirds of those present shall so approve.
Section 4. In order to remain in good standing each Board member is
required to miss no more than four of the total nine annual Board
meetings. Absence from more than four meetings will result in removal
from the board.
Original draft approved and adopted March 16, 1992
Revised and adopted by Bard of Trustees, January 2003
Revised and adopted by Board of Trustees, February 21, 2006
Revised and adopted by Board of Trustees, April 19, 2010
Revised and adopted by Board of Trustees, April 16, 2012